How to Delete Repeated Emails in Outlook
Managing your email inbox can be a daunting task, especially when you have a large number of emails and some of them might be repeated. Duplicate emails can clutter your inbox, making it difficult to find the information you need. In this article, we will guide you through the process of how to delete repeated emails in Outlook to keep your inbox organized and efficient.
1. Use the Search Function
The first step to finding and deleting repeated emails in Outlook is to use the search function. Open your Outlook inbox and type a keyword or phrase that is common to the repeated emails in the search box. This will help you locate all the emails that match the criteria.
2. Select and Delete
Once you have found the repeated emails, select them all by holding down the ‘Ctrl’ key and clicking on each email. Then, right-click on one of the selected emails and choose ‘Delete.’ Confirm the deletion if prompted.
3. Use Rules to Prevent Future Duplicates
To avoid future duplicates, you can create rules in Outlook. Go to ‘File’ > ‘Rules and Alerts’ and then click on ‘New Rule.’ Choose the appropriate conditions that trigger the rule, such as ‘If an email message arrives from someone,’ and then select ‘Delete it.’ Click ‘Next’ and customize the rule as needed. Finally, name the rule and click ‘Finish.’
4. Manually Delete from the Deleted Items Folder
If you have already deleted the repeated emails from your inbox, you can still remove them from the Deleted Items folder. Open the Deleted Items folder, find the repeated emails, and delete them as you did before. Remember to empty the Deleted Items folder regularly to free up space.
5. Utilize Third-Party Tools
If the built-in Outlook features are not sufficient to handle your repeated emails, you can consider using third-party tools. These tools can help you find and delete duplicates more efficiently, and some even offer additional features such as organizing your inbox and managing your email subscriptions.
In conclusion, deleting repeated emails in Outlook is a simple process that can be achieved using the search function, manual selection, and deletion, as well as creating rules to prevent future duplicates. By following these steps, you can keep your inbox organized and save time searching for important information.
